The cost of an event depends on many factors such as the scale of the event, its type, venue, and the specific requirements of the client.
Below is the full breakdown of the costs we incurred for the Forest Harmony event, a charity concert combined with environmental protection, which took place last April. This article is for reference to give clients a comprehensive overview of event organizing costs.
Total cost of organizing Forest Harmony event: 450,000,000 VND
Scale: 400 guests.
Event cost breakdown for Forest Harmony.
1. Venue costs.
- Music hall rental in Ho Chi Minh City
- Piano rental
- LED screen rental + installation + lighting + personnel
- Performance permit
2. Decoration costs.
- Decor for the entire space, including: entrance area, check-in area, backdrop area, and display area
- Backdrop installation
3. Marketing costs.
- Facebook Ads
- Design
- Filming
- Event video editing
4. Food & Beverage, Gifts.
- Teabreak
- Lunch
- Dinner
- Bottled water
- Paper cups
- Gifts for partners
- Plants for artists and MC
- Succulent plants for guests
- Artist fee
- MC fee
5. Other costs.
- Walkie-talkies, tape, printed materials, post-event meals, etc.
Summary: The total cost for event decoration can range from a few hundred thousand to several million VND depending on the individual's or company's requirements.
No two events are exactly the same in terms of cost or items. The most important factor is to set a reasonable budget and work closely with suppliers to ensure that all client requirements and wishes are met efficiently and cost-effectively.
"Seeing how much waste events create, Gloton started exploring the use of cardboard for decorations in 2022. Our goal is to cut carbon emissions by using recycled, eco-friendly materials.Every project tells a story of our creativity, our dedication to protecting the planet, and our drive to keep innovating."
